Figma

The Department of Homeland Security (DHS or Department) will only use Figma for coordination of unclassified/non-FOUO external relations efforts (communications/outreach/public dialogue), to help make DHS information and services widely available to the general public and promote transparency and accountability.

The DHS Office of Public Affairs (OPA) serves as the executive agent for the public affairs DHS use of Figma and controls who has and will maintain access.

Figma is a third-party digital service (TPDS) and its privacy policy can be found at https://www.figma.com/legal/privacy/. The DHS privacy policy can be found at https://www.dhs.gov/privacy-policy. The DHS PIA “Use of Social Networking Interactions and Applications,” also applies.

DHS has concluded that external users engaging and collaborating with DHS on Figma fully expect privacy protections while interacting with the Department. While users may have been required to submit some personally identifiable information (PII) during the registration process for Figma, the Department will not solicit or collect this PII. DHS does not have access to, and will not seek, your registration information unless the information used during registration pre-populates a public profile when interacting with DHS, or if your privacy settings allow this display. DHS will only collect information posted to Figma that is necessary for the proper performance of official Department functions.

DHS will not use Figma to: 1) actively seek PII, and may only use the minimum amount of PII, which it receives, to accomplish a purpose authorized by statute, executive order, or regulation ; 2) search social networking websites or applications for or by PII (PII sent to DHS may be retrieved by personal identifier if outlined in a previously published DHS Privacy Act System of Records Notices found at https://www.dhs.gov/privacy); and 3) ”friend” or “like” public users proactively without a waiver from the DHS Privacy Office (exclusion is made to “friending” or “liking” other U.S. federal, state, local, and tribal government agencies.)

The content posted on Figma is available to the individual posting, all users subscribed to the Figma account, and any who can access the public-facing side of the account. To protect your privacy and the privacy of others, do not include your full name, phone numbers, email addresses, social security number, case numbers or any other sensitive PII in your comments or responses.

DHS may share information posted on Figma if there is a demonstrated need to know and will only post information after it has been appropriately approved and vetted by DHS OPA.